Independent Development Evaluation, African Development Bank

Website:

http://idev.afdb.org/en

Headquarters:

Abidjan, Cote d'Ivoire

Type:

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Work Programme:

IDEV AfDB Work Program 2019-21

Evaluation Policy:

Revised AfDB Evaluation Policy

IDEV, the Independent Development Evaluation of the African Development Bank, is an independent and autonomous unit tasked with enhancing the development effectiveness of the Bank's operations. By conducting independent evaluations and proactively sharing best practice, IDEV ensures that the Bank and its stakeholders learn from past experience and plan and deliver development activities to the highest possible standards. IDEV carries out independent evaluations of Bank operations, policies and strategies, working across projects, sectors, themes, regions, and countries. In addition, IDEV oversees the self-evaluation of projects conducted by operations departments. All of IDEV's activities are designed to meet the following three key objectives:

To provide a basis for accountability

To key stakeholders including citizens, governments, funders and partners, by evaluating and documenting the impact of the Bank's activities.

To contribute to enhanced learning

Helping to improve current and future policies, strategies, projects, and processes.

To promote an evaluation culture

Within the Bank and regional member countries to encourage a process of continuous learning and improvement. IDEV has a wealth of experience, expertise, and knowledge from evaluating the Bank's development projects across Africa.

The Independent Evaluation Policy of The African Development Bank Group was published in July 2016.

Updated November 2016

Hidden Group

Type:

1.1 Separate Evaluation Dept

Description:

Yes, Operations Evaluation Department (OPEV)

Type:

1.2 Location in Organisation Chart and Budget

Description:

Since 1995, OPEV Director reports directly to the Board and administratively to the President. OPEV Work Programme and reports are under the oversight of the Committee on Operations and Development Effectiveness of the Board. Since 2007, OPEV's budget is no longer subject to Management's arbitration but included in the Bank's overall budget for consideration by the Board, responsible for overall administrative and capital budget approval. OPEV Budget is ring fenced.

Type:

1.3 Seniority of Head of Department

Description:

Head: Director, Executive Level 4 (one level before VP)

Type:

1.4 Participation of the Head of the Evaluation Function in Internal Senior Management Meetings

Description:

Director OPEV attends Senior Management coordination Committee (Ex Officio) and selectively the Operations Committee (Opscom)

Type:

1.5 Access to Information by Staff of the Evaluation Department

Description:

OPEV's access to AfDB staff and records is unrestricted according to the Independent Evaluation Policy approved in 2007.

Type:

2.1 Staffing

Description:

Director: 1
Division Managers: 2
Lead Evaluation Specialist (Division Manager rank): 1
Chief Evaluation Officers: 6
Principal Evaluation Officers: 8
Senior Evaluation Officer: 2
Evaluation Officer : 1
Program Coordinator : 1
Research Assistants: 7
Administrative Support Staff: 7

Type:

2.2 Managing the Staff of the Department

Description:

HR management of evaluation staff falls within the corporate HR policies and procedures.

In managing the financial and human resources of the Evaluation Department, the Director applies the Bank policies. The terms and conditions of services of OPEV staff are the same as for other AfDB staff, as provided by staff rules and regulations of the Bank including the staff recruitment, separation, performance review process, and disciplinary procedures. OPEV Evaluation staff may work in other departments of the Bank before and after working in OPEV. Formal guidelines on avoiding conflicts of interest in independent evaluations have been adopted by CODE in 2007. Lateral Transfer and promotion of OPEV staff is similarly governed by AfDB-staff and general administrative policies, rules, and regulations.

Type:

2.3 Selection and Average Tenure of Head of Evaluation and Other Evaluation Staff

Description:

OPEV Director is selected from a list of candidates on the basis of the recommendation of a high-level recruitment panel composed of Vice Presidents . The CODE Chair and Vice Chair are included in the panel as observers. The President and the Board of Directors concur on the proposed appointment of the selected candidate to head the department. The President announces the outcome of the consultation during a formal meeting of the Board.

The Director is appointed for 5 years renewable only once. Any such renewal requires prior concurrence by the President with the Board of Directors. Any person who has served as Head of OPEV is not eligible to perform any remunerated services for the Bank (whether as staff, consultant or in any other remunerated capacity) unless the Board of Directors specifically decides otherwise.

Rotation of evaluation staff back to operations and other functions is allowed.

Type:

3.1 Consultants: Proportion of Business Covered

Description:

47-46% of OPEV Administrative Budget is for consultants (2012-)

Type:

3.2 Internal Secondment

Description:

One Young Professional joined in 2013

Type:

4.1 Work Programme

Description:

OPEV prepares its three-year rolling work programme on a basis of a large consultation with CODE, Management from operations/ policy departments. Priority areas sectors or themes as identified in the Long Term Strategy (LTS) and as well as decided by the Board of directors or required within the African Development Fund (ADF) replenishment exercise and mid-term reviews are also taken into consideration in drawing the three-year rolling work programme which is reviewed by CODE and approved by the Boards.

Type:

4.2 Percentage of Projects Subject to Evaluation

Description:

Actually 70-90% of completed projects are subject to self- evaluation (PCRs). The 2011 target is 90% with an ultimate objective of 100%. 92% of all PCRs in 2011 and 89% in 2012 were subject to independent desk review with preparation of PCR Evaluation Note (PCREN). Only 15% of completed projects are subject to independent performance evaluation (with field mission) report. Selection criteria are mainly: quality of PCR and lessons to be learned, importance for country or sector future reviews or crosscutting issues & bank corporate strategic priorities.

Type:

4.3 Basis of Studies - country, project by project, sector...

Description:

Policy Reviews are planned prior to a revision by Policy Dept. For Country Assistance Evaluation are planned to enable them to feed into new Country assistance strategies and are based on operational departments pipeline of new CSPs. Sectoral and Thematic Evaluations, Corporate Review, Process Reviews, Impact studies are selected based on Bank corporate and sectoral strategic priorities.

Type:

5.1 Costs

Description:

Depends on nature of the product, but the budget assumes that, normally, an individual project evaluation takes 4-5 staff months while country assistance evaluations and other higher level evaluations may take 9-12 staff months of work with 12-15 months of elapsed time).

Type:

5.2 Budget

Description:

IED internal administrative budget is about 1.8% of the equivalent AsDB-wide budget in 2012 (1.9% in 2010 and 1.7% in 2011).

Type:

8.1 Rating Scale Used

Description:

4-point scale for public sector and 6 point scale for overall development outcome for private sector operations

Type:

8.2 Numerical Values Assigned to Ratings

Description:

Yes

Type:

8.3 Criteria Aggregated into the Project Performance Rating

Description:

Public Sector:
Relevance, Efficacy, Efficiency, Sustainability, Institutional development impact

Private sector:
Development Outcome (Business, economic sustainability, environmental and social assessment, private sector development)

Type:

8.4 "Below the Line‚Äù Criteria

Description:

Public Sector:
AfDB performance, Borrower performance

Private sector:
Investment Outcome (Profitability), Bank's Additionality, Bank's Work Quality (Operational Effectiveness)

Type:

7.1 Existence of Specific Disclosure and Comm Policy or Guidelines for Evaluation

Description:

OPEV has a dissemination policy aimed at enhancing the sharing of evaluation knowledge. Disclosure activities are guided by the department's mission to "ensure effective communication of evaluation results to the Bank's stakeholders‚Äù and by the Bank Group's policy on disclosure of information (2007 edition, currently under revision).

Type:

7.1.1 Web address of disclosure policy

Description:

AfDB Group Policy on Disclosure of Information

Type:

7.2 Publication

Description:

Reports available for wide distribution after circulation to the Board Committee.

Type:

7.2.1 Publication web address

Description:

Evaluation website

Type:

7.4 How long after completion are evaluations disclosed (in practice and according to disclosure policy)?

Description:

Completed evaluations for discussion by CODE are disclosed immediately after discussion. Completed evaluations that are sent for information only (such as project level evaluations, synthesis reports) i.e. not for discussion are simultaneously disclosed.

Type:

7.5 Allocated Resources (human, financial) for Communication and Dissemination

Description:

US$100, 000 or approximately 3% of budget (direct costs)

Part time staff:
1 professional staff
2 Support staff

Type:

6.1 Types of Reports & Timing

Description:

1. Project Level Evaluations
‚Ä¢ Project/ programme performance evaluation Reports (PPERs)
‚Ä¢ Cluster Evaluations
‚Ä¢ Project Completion Evaluation Note
‚Ä¢ Expanded Supervision Reports of Private Sector Operations Evaluation Note

2. Sector, Thematic, Country and Corporate level evaluations
‚Ä¢ Country Strategy Evaluation (CSE)
‚Ä¢ Process and Procedure Reviews
‚Ä¢ Sector, Policy and Thematic Evaluations
‚Ä¢ Impact Evaluations
‚Ä¢ Corporate Evaluations

3. Other reports
‚Ä¢ Annual Review of Evaluation Results (ARER)
‚Ä¢ Review of Country Sectoral Bank assistance
‚Ä¢ Synthesis Evaluations
‚Ä¢ Systematic Reviews of Policy/Strategy
‚Ä¢ OPEV rolling Work Program and Budget

Type:

6.2 Discussion and Clearing of Reports

Description:

- Internal Peer Review
- External Peer Review
- Reports sent for comments to Operat. Depts. + Borrowers + Co-financiers
- Formal Management Response expected from Results and Quality Assurance Department in charge of coordinating Management responses for high level evaluations.

Evaluation reports reviewed by the Boards Committee (CODE) are mainly: corporate, country assistance evaluations, sectoral or thematic evaluations and lending/non lending process reviews, synthesis reports.

-Informal Presentations to CODE and Mgt on evaluation results

Management Action Record Mechanism for follow-up and tracking of evaluation recommendations currently being developed and will be rolled out during 2013.

Type:

6.3 Distribution of Evaluation Reports

Description:

OPEV Reports are submitted by the Director to the Committee on Development Effectiveness through the Secretary General, and are disclosed to the public upon circulation to the Board in line with its disclosure policy. Reports are posted in OPEVs website.

Type:

6.4 Identity of Promoters of Projects

Description:

No restriction on the identity of the promoters/projects

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