European Investment Bank

Website:

http://www.eib.org/projects/evaluation/index.htm

Headquarters:

Luxembourg

Type:

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Work Programme:

EIB EV Activity Report 2015 and PWB for 2016-2018.pdf

Operations evaluation (EV), European Investment Bank

EV carries out ex-post evaluations of the EIB Group's operations. The objective is to assess operations with a view to identifying aspects which could improve operational performance, accountability and transparency.

EV focuses on how the institution (EIB ‚Äì EIF) conducts its operations, given the framework of relevant European Union policies (the Treaty, Directives, Council Decision, mandates etc..) and the decisions of the EIB Governors.

Hidden Group

Type:

1.1 Separate Evaluation Dept

Description:

Part of the Inspectorate General, independent from all other Bank's directorates and which groups four independent functions: Evaluation; Internal Audit; Internal Investigations and Compliance Mechanism.

Type:

1.2 Location in Organisation Chart and Budget

Description:

EV reports to the entire Board of Directors via the Management Committee (MC): The MC discusses all documents to be dispatched to the Board (and its secretariat prepares the dispatching) but the MC cannot make any change on an Evaluation reports. The MC may however officially reply to an Evaluation Report. In such case, the reply will also be dispatched to the Board and will ultimately be published with the report. There is an administrative link to one member of the Management Committee.

EV budget is approved annually by the Board, on the basis of the proposed Work Programme. EIB general processes apply including budget autonomy to reallocate funds within certain limits and rules.

Type:

1.3 Seniority of Head of Department

Description:

Head (title): Inspector General, rank equivalent to a Director General

Type:

1.4 Participation of the Head of the Evaluation Function in Internal Senior Management Meetings

Description:

Yes

Type:

1.5 Access to Information by Staff of the Evaluation Department

Description:

Unrestricted access to all staff and records within the EIB Group, including EIB and EIF.

Type:

2.1 Staffing

Description:

Head of Operations Evaluation
3 evaluation experts
7 evaluators
3 assistants

Type:

2.2 Managing the Staff of the Department

Description:

Independent management of staff as in any EIB general directorate. Fully responsible for the selection, performance evaluation, salary, review and promotion of staff in consultation with EIB Human Resources Department (general HR rules apply).

Type:

2.3 Selection and Average Tenure of Head of Evaluation and Other Evaluation Staff

Description:

For all evaluators, including the Head of Evaluation, tenure is recommended to be limited to 5 years. EV staff may take other positions within the Bank.

Fully independent selection process. For professional staff, internal and external recruitment are balanced

Independent process for the Inspector General, under the authority of the President, with Board representation in the selection process.

Type:

3.1 Consultants: Proportion of Business Covered

Description:

Current estimate is support of consultants for about 40% of EV activity.

Type:

3.2 Internal Secondment

Description:

For the first time, in 2010 and 2011 EV has had: 1 swap and 2 internal mobility positions (one professional, one support staff)

Type:

4.1 Work Programme

Description:

A two-year rolling work programme of thematic evaluations is prepared by EV in consultation with other directorates and the Management Committee. The programme is discussed and approved by the Board of Directors.

The final list of projects to be evaluated within each thematic evaluation is decided during the structuring phase of the evaluation (after desk work and portfolio analysis)

Type:

4.2 Percentage of Projects Subject to Evaluation

Description:

100% of projects are subject to Project Completion Report by operation services

Individual project evaluations cover 15 to 20% of total portfolio. They are not limited to PCR validation and entail field missions.

The validation of PCR is done only for projects that are evaluated.

Type:

4.3 Basis of Studies - country, project by project, sector...

Description:

In general, thematic evaluations where focus is a sector, a financial product, a mandate priority, a special partnership, a trust fund, etc. , i. e. any area of activity of the EIB Group.

The main building block of these thematic evaluations is project by project evaluation.

Type:

5.1 Costs

Description:

Cost per study measured on basis of time management system and consultants contracts Budget approval annually by the Board.

Type:

5.2 Budget

Description:

About 0. 39 % total EIB administrative budget.

Type:

8.1 Rating Scale Used

Description:

4-point scale

Type:

8.2 Numerical Values Assigned to Ratings

Description:

Type:

8.3 Criteria Aggregated into the Project Performance Rating

Description:

Relevance
Efficacy
Efficiency
Sustainability

Type:

8.4 "Below the Line‚Äù Criteria

Description:

EIB Contribution
EIB Management of the Project Cycle
Environmental and Social Impact
Development Impact (not rated)

Type:

7.1 Existence of Specific Disclosure and Comm Policy or Guidelines for Evaluation

Description:

Disclosure of evaluation documents falls within the general policy of disclosure for EIB

Type:

7.1.1 Web address of disclosure policy

Description:

EIB Public Disclosure Policy

Type:

7.2 Publication

Description:

Thematic evaluation reports and Overview report are posted on the EV website within the bank's website. (Paper copies distributed as requested). In addition, project level evaluation reports and annual reports are posted on the Bank's intranet.

Type:

7.2.1 Publication web address

Description:

Evaluation website

Type:

7.3 Which final evaluation products are not disclosed?

Description:

Individual project evaluations are never disclosed.

Type:

7.4 How long after completion are evaluations disclosed (in practice and according to disclosure policy)?

Description:

Following the discussion at the Board of Directors, the report is published after it has been sanitized (company names have been removed).

Management Committee comments, if any, are published with the report.

Translations to different languages are published as soon as they are available.

Type:

7.5 Allocated Resources (human, financial) for Communication and Dissemination

Description:

No dedicated budget

EV does not have a communication unit. Communication is done using the EIB Com Dept.

Type:

6.1 Types of Reports & Timing

Description:

Individual Project Evaluations around 70 a year

Thematic evaluations: 3 to 4 a year

Annual Report on Evaluation activities

Type:

6.2 Discussion and Clearing of Reports

Description:

All reports are sent for discussion to relevant Bank operational staff, the client (only for project level evaluation reports) and to management.

Services must provide a reply to each recommendation which will be included in the report and will be followed up until implementation.

The Management Committee discusses the report, validates services' replies to recommendations and may provide its own comment or reply which is also appended to the report. It does not clear or approve evaluation reports.

As for all EIB documents going to the Board, the President sends the evaluation reports to Board of Directors, without change. Reports are cleared by the (entire) Board of Directors after discussion.

Type:

6.3 Distribution of Evaluation Reports

Description:

Thematic evaluation reports are distributed to relevant staff, management and the EIB or EIF Board of Directors plus other governing bodies if relevant (for example, the Assembly of donors for a trust fund). These include a summary of the project evaluations used on the study. Thematic evaluations are also accessible in the intranet and posted on the EIB's website.

Project level evaluation reports on public or private operations are distributed to relevant staff and easily accessible to all staff, management and the Board. They are not disclosed to the public.

Type:

6.4 Identity of Promoters of Projects

Description:

Promoters and projects are not identifiable in published reports.

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